Official NACSW™
Elite Trial
June 19, 2022
TRIAL LOCATION:
Camp Yamhill
19651 NW Old Railroad Grade Rd, Yamhill, OR 97148
Entry Link: ENTER HERE (Entry Opens on Monday, May 2, 2022 at 9:00 AM.)
This trial location is a summer camp. The parking lot is pavement, the pathways and search areas may require you to navigate gravel, mud, dirt, and rough terrain, it may also be overall muddy and wet. There is a 3 mile well-maintained dirt road you must travel on to reach the camp. It can be very dusty when weather is dry, drive slowly.
It is not appropriate to contact or visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.
Elite: Sunday, June 19, 2022
Certifying Official: Rachelle Bailey-Austin
Judges: Crystal Schuster, Terri Spaeth-Merrick
Entry Cost
Elite: $170.00 per dog and handler team
Number of Entries
Elite: 30 entries
One dog per handler per level/element.
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules
In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.
COVID Restrictions: The State of Oregon has lifted mask mandates as of March 11, 2022. All attendees (competitors and volunteers) are not required to wear face masks outside or during indoor searches. We do ask that you respect the wishes of other competitors who may want to wear a mask, and/or if asked, please stay 6 feet apart outdoors without a mask.
Everyone at the event must sign a waiver with the following info:
- I represent and affirm that to the best of my knowledge and belief: (1) I do not have COVID-19 nor am I waiting for test results;
- (2) I have not been tested and found positive for COVID-19 or if I have tested positive for COVID-19, I certify that I have been released by government officials and/or health care providers to resume normal activity without limit;
- (3) I have not during the past 14 days experienced symptoms associated with COVID-19 including fever, coughing, or shortness of breath; and
- (4) I have not within the past 14 days, to the best of my knowledge and belief, been in contact with or exposed to any known carrier of COVID-19.
- I agree to follow any specific event guidelines, precautions and requirements to mitigate the possibility of event participants or attendees contracting or spreading COVID-19.
- I understand the risks of contracting or being exposed to COVID-19 associated with my attendance at this event, and I knowingly accept those risks.
Everyone at the event is encouraged to maintain social distance and be respectful of the wishes of others.
If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.
TRIAL ENTRY INFORMATION |
Trial Entry Open and Closing
● The draw period for the trial will open on Monday, May 2, 2022 at 9:00 AM Pacific Daylight Time.
● Entries will be awarded by random draw of all entries received between Monday, May 2, 2022 at 9:00 AM Pacific Daylight Time and Wednesday, May 4, 2022 at 9:00 AM Pacific Daylight Time.
● Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial.
● We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have 6 days to complete your payment to confirm your space in the trial.
Entry Method
All entries will be on-line via the link provided to the NACSW trial entry form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from NoseWorkTrial@gmail.com to let you know if your entry has been given a space in the trial.
Entry Requirements & Selection
A Qualified Entry is one that meets all the following criteria:
1. Complete the on-line trial entry during the draw period listed above.
2. The Handler is a NACSW member for the 2021-2022 membership year (8/1/21 - 7/31/22)
3. The Dog is registered with the NACSW.
4. Dogs participating in a trial must be at least one year of age.
5. The Dog has achieved the ORT title (passed all 3 odors) and prior title level at least 14 days before the
trial opens for entries. This applies to all levels effective April 1, 2021.
6. Qualified entry for Elite – Dog has earned a NW3 elite title and has not yet earned an ELT-CH title.
Trial spaces will be determined in the following manner:
● Spaces will be awarded by a random draw of all Qualified Entries received during the draw period listed above.
● In the event that you are having technical difficulties with the entry system, please email trialentry@nacsw.net prior to the end of the draw period.
● No dog will be given a space in more than one trial of the same level at a single event.
● You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw – you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.
● If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: dogs must earn their ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the competitor’s responsibility to notify the host that the requirement has been completed.
● If the trial level and wait list are not full after all entries received during the draw period have been processed, entries will continue to be accepted in the order they are received until the trial and wait list are deemed full.
● For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results.
If space remains after all qualified entries are accommodated on Monday, May 23, 2022 at 9:00 AM Pacific Daylight Time, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO).
Second dog/handler FEO entries on the same day will be offered spaces Monday, May 30, 2022 at 9:00 AM Pacific Daylight Time.
● The trial host of an event has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event entry premium.
● Some trial entries may be given priority entry based on contributions to the organization and the trial process.
You will be notified via e-mail of the results of the random draw by Thursday, May, 12, 2022, 11:00 PM Pacific Daylight Time.
If you have a spam blocker on your email account, please configure it to allow email from NoseWorkTrial@gmail.com in order to ensure delivery of confirmation and information about this trial.
You will then have 6 days to complete your payment to confirm your space in the trial. Trial payments are payable via mailed Check or electronic payment via Zelle or Venmo. Payment details will be included with your confirmation letter.
A waiting list for alternates will be started as soon as entries fill. Alternates will be contacted when a space opens.
Depending on last minute trial logistics, we may opt to not fill all canceled spaces.
NACSW reserves the right to cancel a trial if minimum entry numbers are not met.
Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW.
CANCELLATION POLICY |
If the trial is cancelled due to issues related to COVID entry fees will be refunded minus any non-refundable costs that the host has incurred to up to the date of trial cancellation, those costs will be distributed equally across all entry fees received.
The following cancellation policy applies:
· For cancellation of entries on or before 5 PM Pacific Standard Time, Sunday, June 5, 2022: Full refund minus $25 processing fee.
· For cancellation of entries between 5 PM Pacific Standard Time, Sunday, June 5, 2022 and before 9:00 am, Wednesday, June 15, 2022: Full refund minus $25 processing fee if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.
· For cancellation of entries after 9:00 am, Wednesday, June 15, 2022: 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry
If you earn the title that makes you no longer eligible for the level you are entered, then you must contact the trial host at NoseWorkTrial@gmail.com to cancel your entry and will be subject to the published cancellation policy. You may opt to change your entry to an FEO entry in this case and will be placed on the FEO waitlist and only receive a space in the trial if the host is accepting FEO entries.
All cancellations must be emailed to NoseWorkTrial@gmail.com.
For cancellations that meet the above guidelines, refunds will be issued within 30 days of the request and no later than 14 days after the trial date.
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers, then the trial host will make their best effort to provide partial refunds after recouping their expenses.
LOCATION DETAILS |
Trial Conditions
Modeled after real-life detection work, NACSW trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this trial at their own risk.
Site Specific Conditions
This trial location is a summer camp. The parking lot is pavement, the pathways and search areas may require you to navigate gravel, mud, dirt and rough terrain, it may also be overall muddy and wet. There is a 3 mile well-maintained dirt road you must travel on to reach the camp. It can be very dusty when weather is dry, drive slowly.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute.
There will not be reactive dog parking at this trial.
Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be available potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds.
RV Parking
There is space for small RVs to park in the competitor parking area during the trial day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the trial. Email NoseWorkTrial@gmail.com to reserve RV space. No overnight RV parking is available.
NOTE: There may be mud, gravel, and other unpaved surfaces that you may need to drive over or through to get to the parking area.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Running Vehicles or Generators in the parking lot
The parking may be tight at this location and running your vehicles or generators in the parking lot is not allowed at this trial.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Smoking
Smoking is not allowed on this trial site, including the use of e-cigarettes
Hotels
A list of area hotels will be available here: NoseWorkTrial.com.
DOG INFORMATION |
Dog Policies
● All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
● Dogs that need space from dogs may wear a red bandana, provided by the dog’s handler, to help signal others that the dog needs extra space from dogs.
● Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
● Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
● Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.
● Refer to Location Details (above) for information on unentered dogs.
Females in Season
Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact NoseWorkTrial.com so plans can be made for the dog.
OTHER INFORMATION |
Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW Rule book prior to participating in a NACSW event.
Liability
By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Terri Spaeth-Merrick and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
NACSW Results
Results for each search and overall will be posted after all searches are completed and scores are verified for you to record your results for your own records. It is your responsibility to ensure your scores are accurate prior to leaving trial grounds. If a discrepancy cannot be verified at the trial, you may be instructed to submit a score card review request. It is not the responsibility of the host or NACSW to return score sheets that are left behind or to mail ribbons that are not picked up.
Spectators
Limited spectating by people arriving with a competitor may be allowed at some search elements, space permitting, and per any COVID related jurisdictional limits, and/or at the Certifying Official’s discretion. Spectators must follow all COVID related requirements and guidance noted in the Premium and/or announced at the trial.
Spectators may not photograph or video searches.
Spectators are reminded that the hide placements must not be discussed nor should they speak with any competitors about what they saw until after the trial is complete.
No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the trial.
Children under 18 must always be directly supervised by a parent/guardian.
An adult accompanying a minor must be present during the searches.
Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements.
Competitors are not allowed to watch the trial at any time.
Videotaping and Photography
At the host's discretion, a photographer and/or video service may be present during the trial to offer photos and/or videos for sale to the competitors.
As a condition of your entry, you agree to allow NACSW, or their agents, to video you and your dog during the entirety of the NACSW event. These videos are the property of NACSW. All competitors, through entry at any NACSW event, waive any and all rights relative to video broadcast or photography of such event.
Questions
All trial related questions, contact Terri Spaeth-Merrick at NoseWorkTrial@gmail.com
